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A. Payroll Deductions. An exclusive recognized employee organization may be authorized payroll deduction privileges, for membership dues as well as insurance premiums for plans sponsored by such organizations.

1. Form and Content of Employee Authorization. Such an employee organization must obtain the written authorization of employees in an authorized employee bargaining unit for which said employee organization has been certified as the exclusive representative. This written authorization shall be on uniform cards, signed by the employee, and approved by the district employee relations officer.

An employee’s earnings must be regularly sufficient, after other legal and required deductions are made, to cover the amount of the authorized deduction. If the salary of an employee is insufficient to cover the full withheld deduction, no deduction shall be made and all other legal and required deductions shall have priority.

2. Employee Organization’s Obligations. An employee organization, for which dues are deducted and collected, shall indemnify, defend, and hold the district harmless against any claims made, and against any suit instituted, against the district on account of the authorized payroll deductions for such organizations. In addition, an employee organization shall refund to the district any amounts paid to it in error upon presentation of supporting evidence.

B. Submission of Current Information by Exclusive Recognized Employee Organization. An exclusive recognized employee organization must submit to the district employee relations officer revised information whenever there has been a change in any of the following terms:

1. The name and street address of the organization.

2. The names, titles, mailing address, and home and business telephone numbers of its officers.

3. The names of employee organization representatives who are authorized to speak on behalf of the organization.

4. A designation of two persons and their addresses to whom notice sent by regular United States mail shall be deemed full and sufficient notice on the organization for any purpose.

5. A statement whether the exclusive recognized employee organization is a chapter of, or affiliated directly or indirectly in any manner, with a local, regional, state, national or international organization, and, if so, the name and address of each such organization.

6. Certified copies of any changes to the exclusive recognized employee organization’s constitution and bylaws.

C. Advance Notice. Reasonable written notice shall be given by the district to each exclusive recognized employee organization of any ordinance, rule, resolution, or regulation directly relating to matters within the scope of representation proposed to be adopted by the board. Each exclusive recognized employee organization shall also be given the opportunity to meet with the district prior to adoption.

D. Rules and Regulations. The board may adopt such rules and regulations as necessary or convenient to implement and administer the provisions of this chapter. (Ord. 1270.1 § 10, 2017)